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As RTI looms ever closer HMRC offer a helping hand

In a month's time Real Time Information (RTI), the new system for PAYE reporting, will be upon us and HMRC are busy reminding employers of this fact and the need to prepare in readiness for the changes.

Contained within last month’s Employer Bulletin, issue number 43 (PDF), is information on the introduction of RTI and what it involves, together with links to help and support. HMRC stress the need for employers to get ready now and advise:

  • Updating or getting software, or using a payroll service provider. You should speak to your payroll software provider to confirm when you can download updated software. If you currently operate your payroll yourself, you should check with your software provider that the software you use will be able to calculate your PAYE and submit your returns to HMRC as part of an integrated process;
  • Ensuring employee data is complete and correct;
  • Over 80% of data quality problems are caused by holding the incorrect information about an individual’s name, date of birth or National Insurance number. Getting this information right ensures that HMRC can match your employee records with the taxpayer records they hold. The document here (PDF) explains why this data is so important.
  • Registering for HMRC’s PAYE Online Services – if you are not already registered;
  • Including some new information in your payroll records. You can see the information you will need to report to HMRC here; and
  • Being ready to align HMRC’s data with yours when you start reporting PAYE.

A brief, 'at- a- glance' guide can also be found here (PDF).

During October 2012, HMRC wrote to employers telling them about the move to reporting PAYE information in real time. For those who did not receive this, HMRC issued further letters last month reminding employers that they need to be ready and telling them what they need to do now.

HMRC will also be holding an interactive RTI week online during the 11th – 15th of this month, where employers can receive further help and support from Revenue specialists. To get involved in these Q & A sessions, follow @HMRCgovuk on Twitter and use #RTIqa.

Online End of Year Expenses and Benefits forms

From April 2013 an additional method for submitting end of year expenses and benefits forms will be introduced, called 'Online end of year Expenses and Benefits forms', that will enable small to medium sized employers to submit expenses and benefits information electronically.

The new web forms can be downloaded, completed in part and saved, if required, then, once finalised, submitted electronically.

These forms will not mirror the paper forms but will include all existing questions and boxes that currently appear on the paper versions. Based on the answers given to an initial set of questions, the web forms will provide the employer with only those questions/boxes relating to the information that they need to submit.

This new tool will allow the electronic submission of information that is currently submitted on forms P11D, P9D, P11D(b), including nil P11D(b) returns.

It will also provide the following facilities for employers:

  • to submit P11D/P11D(b) forms electronically for those expenses and benefits that have been fully payrolled
  • to create amended forms P11D/P9D/P11D(b)
  • to create forms P11D/P11D(b) for those expenses and benefits that have been part payrolled.

Amended and part payrolled forms for 2012/13 will still have to be printed and posted to HMRC. It is, however, the Revenue's intention that electronic submission of these forms be available from 2013/14 onwards.

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